If you have a team, your payroll is a crucial part of your business. Get it wrong, and it could affect team morale. Your employees are doing a great job in helping you to grow your business and to keep things running smoothly from day to day, so it’s important that you get their pay right, first time!

We understand that managing your payroll in house can be quite overwhelming, time consuming and stressful. Having to keep up with the ever changing legislation is a job in itself. So we’re here to support you. Choosing to outsource your payroll will be a weight of your shoulders.

The process of setting up or handing over your payroll is really straightforward. We like to keep it as simple as possible for you.

Setting up your payroll

If you’re taking on your first employee(s) then we can set up your payroll for you. We will require the following information:

• Your full business details
• Frequency of payroll
• Employee(s) details
• Salary information
• Holiday entitlement
• Timesheets (if applicable)

We can then apply for your PAYE reference numbers and Accounts office reference numbers in order to register as your agent with HMRC. Acting as your agent means that we can speak to HMRC directly so you don’t have to.

Handing over your payroll

If you have a previous bookkeeper or accountant that managed this for you then we would need to communicate with them to get the information we need. If not, we would require all previous information from the current financial year to determine what your employees have already been paid.

Depending on how your employees are paid we would need to know for each period what hours they have worked, what adjustments are to be made and any holiday entitlements, sick pay, maternity pay, paternity pay etc if applicable. 

We can discuss a deadline to ensure that we receive the information we need in good time in order to submit your payroll each month/week. 

We use Brightpay for our payroll services. We will get your company set up on the platform and we will give you access so that you can view payslips.

Each month we will require someone to let us know if there have been any changes such as;

• New starters
• Leavers
• Changes to pay or hours
• Timesheets (if your employees get paid by the hour)
• Maternity leave or Paternity leave
• Any holidays taken

We would need this information by the agreed deadline.

What are the costs?

Our costs depend on how many employees you have and how often they are paid. We can discuss this during your discovery call. If you’re thinking of outsourcing your payroll to ensure compliance with HMRC and GDPR and ensure deadlines are met then please book a no obligation discovery call to discuss your requirements.